SAC By-Laws

Three Oaks Middle School
School Advisory Council
By-Laws

Duties and functions of Three Oaks Middle School’s School Advisory Council

  1. Three Oaks Middle School’s School Advisory Council shall serve as a resource to the principal and assist in:
    1. Reviewing results of any needs assessments conducted by the school administration and/or School Advisory Council subcommittee in the seven state goal areas.
    2. Developing and implementing the School Improvement Plan including such specific components of the plan as the educational goals and objectives of the school, indicators of school and student progress, and strategies and evaluation procedures to measure student performance.
    3. Monitoring student and school progress in attaining goals and evaluating the appropriateness of the indicators of student progress and strategies and evaluation procedures which are selected to measure student performance.
    4. Preparing and distributing information to the public to report the status of implementing the School Improvement Plan, the performance of students and educational programs, and progress in accomplishing school goals.
    5. Advising the principal on matters pertaining to the school program
      1. Reviewing and providing input on curriculum issues.
      2. Providing input on the School’s annual budget and assisting in determining the use of school improvement funds.
    6. Initiating activities or programs that generate greater cooperation between the community and the school.
    7. Performing other duties and functions as requested by the principal or School Board.
  2. Three Oaks Middle School’s School Advisory Council Membership, Nomination, and Election Procedure:
    1. Three Oaks Middle School’s School Advisory Council will consist of an administrator and a minimum of two (2) parents, two (2) teachers, two (2) support personnel, and (2) community/business representatives, and one student.
    2. With regards to II (a), fewer than 50% of the members of the School Advisory Council may be employed by the School District of Lee County. 
    3. The School Advisory Council members will be nominated and elected by ballot by peers of their representative group. The principal and SAC chairman will oversee the election process.
    4. The term of membership will be as follows:
      1. Principal: Statutory appointment
      2. Parents: Three (3) years (or until the parent no longer has a child at the school, whichever is lesser)
      3. Teachers: Three (3) years
      4. Support Personnel: Three (3) years
      5. Student: Student representative designated by the elected student council officers, one (1) year
      6. Community Members: Annual appointment by elected SAC members
    5. Community representatives will be selected by the Principal and SAC. The principal and SAC will make every effort that the council is a representative of the ethic, gender, and racial composition of the school. If the election does not yield a cross-section of representation, the Principal and SAC will add community members to remedy this imbalance.
  3. Three Oaks Middle School’s School Advisory Council Members’, Principal’s and Officers’ Election and Responsibilities
    1. The chair, vice-chair, and recording secretary shall be elected by a majority vote at the first SAC meeting.
    2. Principal’s Role:
      1. Works closely with the chair and the council to plan each meeting and establish an agenda.
      2. Serves as resource providing information regarding the local school education program.
      3. Is an active participant, but not a dominant figure.
      4. Encourages leadership from within the council.
      5. Assists in training members in leadership skills.
      6. Keeps the SAC apprised of county policies, curriculum, etc.
      7. Develops through positive actions, feelings of trust and understanding between the SAC, community, and staff.
      8. Facilitates distribution of SAC minutes and agendas.
      9. Serves as the administrator in charge of the school including general control and supervision of its employees.
      10. Oversees the distribution of the Annual School report to all parents and makes copies available to the general community.
    3. Chair’s Role: 
      1. Works closely with the administrator and the council to plan each meeting and establish an agenda in time to notify the community of the purpose of each meeting.
      2. Calls the meeting to order, maintains order and sees that the meeting is properly adjourned.
      3. Instructs the secretary and other officers of their duties.
      4. Sees that subcommittees function as directed, and that reports are prepared and presented.
      5. Sees that business is ordered, considered, and disposed of properly. vi. Is an impartial, conscientious arbiter of discussion and debate, and insists on fairness in the actions and debate of the members.
    4. Vice Chair’s Role: The vice chair shall assume the role of the chair in the event of absence.
    5. Secretary’s Role:
      1. Keeps accurate, complete minutes and files them for inspection by members. A copy of the minutes shall be provided to the principal for the school file, which will be examined at the mid-year review. Prior to approval by the SAC, minutes shall be available as public records.
      2. Keeps accurate records of council membership, attendance, duties, and special assignments.
      3. Prepares copies of the agenda and distributes to council members, with minutes of the latest previous meeting.
      4. Provides timely notice of all meetings.
    6. Member’s Role:
      1. Functions as a council member according to established procedures by making suggestions and recommendations representative of their constituents’ views.
      2. Participates regularly in SAC meetings and carries out council assignments.
      3. Becomes knowledgeable about the resource of the school and community and the school’s educational program.
      4. Serves as a communications link between the SAC, their constituent groups, the community and the school. 
      5. Acts as resource person for the SAC by making available specialized information.
      6. Assists in identifying resources.
      7. Accepts assigned responsibilities for assisting in and coordinating the implementation of new programs.
  4. Three Oaks Middle School’s School Advisory Council Meeting dates: 
    1. The SAC will determine the time, place, and date of its meetings. There shall be a minimum of five meetings per year.
    2. To qualify for the Florida Department of Education Five Star Award, eight meetings are required per year. 

Approved 2020-10-28   

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